QUALITY CLAUSES
Q1 INSPECTION SYSTEM REQUIRMENTS
THE SELLER MUST PROVIDE AN INSPECTION SYSTEM APPROPRIATE TO THE PRODUCT, AND WITHIN THE SCOPE PROVIDED DURING INITIAL SURVEY
Q2 MRB AUTHORITY
MATERIAL REVIEW BOARD AUTHORITY IS NOT AUTHORIZED ON THIS PURCHASE ORDER
Q3 CHANGES
THE SELLER SHALL NOTIFY THE BUYER OF ANY PROPOSED CHANGES IN DESIGN, FABRICATION METHODS, OR PROCESSES PREVIOULSY APPROVED BY THE BUYER AND/OR BUYER’S CUSTOMER. CHANGED ARTICLES SHALL BE CLEARLY INDENTIFIED AND IN A DIFFERENT MANNER FROM PREVIOUS ARTICLE. WHEN A PROPIATARY ITEM IS PRCOURED BY THE BUYER, THE SELLER SHALL NOTIFY THE BUYER OF CHANGES.
Q4 RAW MATERIALS
RAW MATERIAL SHALL BE ACCOMPANIED WITH CERTIFICATIONS, CHEMICAL AND/OR PHYSICAL TEST RESULTS. THE SELLER SHALL CERTIFY TO THE SPECIFIC REQUIRMENTS DEFINED ON THE FACE OF THE PURCHASE ORDER
Q5 RAW MATERIALS USED IN PURCHASED ARTICLES
RESULTS OF TESTS PERFORMED ON SPECIMENS OR DETAILED ANALYSES OF SELLERS ACCEPTANCE TEST RESULTS ON ALL RAW MATERIALS THAT ARE REQUIRED TO SATISFY SPECIFICATION REQUIREMENTS AND WHICH ARE EMPLOYED IN THE FABRICATION OF THE ARTICLES PURCHASED ON A SUBCONTRACT OR PURCHASE AGREEMENT SHALL BE MADE AVAILABLE TO THE BUYER UPON REQUEST.
Q6 AGE CONTROL AND LIMITED LIFE PRODUCTS
SELLER RECORDS AGE CONTROL/LIFE LIMITED PRODUCTS SHALL REFLECT USEFUL LIFE AND WHEN USEFUL LIFE IS EXPENDED.
Q7 IDENTIFICATION AND DATA RETRIEVAL
WHERE AND THE EXTENT TRACEABILITY IS A SPECIFIED REQUIREMENT, THE SELLER SHALL APPLY A UNIQUE DENTIFICATION TO INDIVIDUAL PRODUCT, MATERIAL OR BATCHES. THIS IDENTIFICATION DATA SHALL BE RECORDED IN AND TRACEABLE TO RELATED SELER RECORDS (SEE SELLER QUALITY RECORDS)
Q8 SELLER QUALITY RECORDS
THE SELLER SHALL MAINTAIN SUITABLE INSPECTION AND TEST RECORDS TO SERVE AS EVIDENCE OF CONFORMANCE WITH SPECIFIED REQUIREMENTS. SUCH RECORDS SHALL BE LEGIBLE AND TRACEABLE TO THE PRODUCT INVOLVED. THESE RECORDS SHALL BE MAINTAINED FOR MINIMUM OF FIFTEEN (15) YEARS AFTER FINAL PAYMENT OR AS SPECIFIED ELSEWHERE IN THE PURCHASE ORDER. SEE REQUIREMENT(S) STATED ELSEWHERE IN THIS ORDER, FOR SPECIFIED RECORDS TO BE FORWARDED TO THE BUYER. HARD-COPY / PAPER RECORDS SHOULD BE SHREDDED OR RENDERED UNREADABLE BEFORE DISPOSAL AFTER RETENTION PERIOD HAS EXPIRED. ELECTRONIC RECORDS SHOULD BE PERMANENTLY DELETED FROM THE COMPUTER SYSTEM (ALL COMPUTERS, SERVERS, HARD-DRIVES, ETC.) AFTER RETENTION PERIOD HAS EXPIRED.
Q9 INSPECTION AND TEST CHARACTERISTICS
SELLER SHALL INSPECT AND/OR TEST AS APPLICABLE, ALL CHARACTERISTICS DEFINED BY THE PURCHASE ORDER, APPLICABLE DRAWING SPECIFICATIONS, PERTINENT TO THE WORK THAT THE SELLER IS RESPONSIBLE FOR PERFORMING.
Q10 RESUBMISSION OF NON COMFORMING ARTICLES OR MATERIALS
NON-COMFORMING ARTICLES AND MATERIALS RETURNED BY THE BUYER AND SUBSEQUENTLY RESUBMITTED BY THE SELLER SHALL BARE ADEQUATE IDETIFICATION OF SUCH NONCONFORMANCE, EITHER ON THE ARTICLES, MATERIALS OR APPLICABLE SELLER RECORDS. THE SELLER SHALL PROVIDE EVIDENCE THAT THE CAUSE FOR NON-COMFORMANCE HAVE BEEN CORRECTED AND ACTIONS TAKEN TO PRECLUDE AND RECURRENCE. SELLER SHALL COMMUNICATE IMMEDIATELY WITH BUYER TO NOTIFY THEM OF ANY NON-CONFORMANCE AND IDENTIFY CORRECTIVE ACTION TO BE TAKEN, WHETHER OR NOT ITEM IS RETURNED TO BUYER.
Q11 BUYER QUALITY ASSURANCE ACTIVITY AT SOURCE
THE BUYER AND ITS CUSTOMERS, RESERVE THE RIGHT TO PERFORM INSPECTIONS AND TEST OF ALL ARTICLES, MATERIALS OR SERVICES AT ALL TIMES AND PLACES. THE BUYER AND ITS CUSTOMERS ALL RESERVE THE “RIGHT OF ENTRY” WHICH SHALL ALLOW THE SUPPLIER, CUSTOMER, OR REGULATORY AGENCY TO DETERMINE AND VERIFY THE QUALITY OF WORK, RECORDS, AND MATERIALS AT ANY PLACE, INCLUDING THE PLANT OF THE SUBCONTRACTOR.
Q12 GOVERNMENT SOURCE INSPECTION
WHEN THE GOVERNMENT ELECTS TO PERFORM INSPECTIONS AT THE SELLERS FACILITY, THE FOLLOWING REQUIREMENT APPLIES: “ALL WORK ON THIS ORDER IS SUBJECT TO INSPECTION AND TEST BY THE GOVERNMENT AT ANYTIME AND PLACE. THE GOVERNMENT QUALITY REPRESENTATIVE WHO HAS BEEN DELEGATED NASA QUALITY ASSURANCE FUNCTIONS ON THIS PROCUREMENT SHALL BE NOTIFIED IMMEDIATELY UPON RECEIPT OF THIS ORDER. THE GOVERNMENT SHALL BE NOTIFIED FORTY-EIGHT (48) HOURS IN ADVANCE OF THE TIME ARTICLES OR MATERIALS ARE READY FOR INSPECTION AND TEST.
Q14 SCRAP ALLOWANCE
SCRAP ALLOWANCE IS 3% ON FURNISHED MATERIAL. FOR THE PURPOSE OF THIS PURCHASE ORDER, “MATERIAL” IS DEFINED AS ANYTHING FROM RAW MATERIAL (E.G., BAR, PLATE STOCK, ETC.) THROUGH COMPLETED END ITEM(S).
Q13 PROCURMENTS OTHER THAN THOSE REQUIRING GSI
FOR PROCURMENTS WHICH DO NOT REQUIRE GOVERMENT SOURCE INSPECTION, THE FOLLOWING REQUIREMENT APPLIES: “THE GOVERMENT HAS THE RIGHT TO INSPECT ANY OR ALL OF THE WORK INCLUDED IN THIS ORDER AT THE SELLER’S PLANT.”
Q15 OZONE DEPLETING SUBSTANCES
IF SELLER’S PRODUCT APPLICABLE TO THIS PURCHASE ORDER CONTAINS OR IS MANUFACTURED WITH SUBSTANCES DESIGNATED AS CLASS I OR CLASS II, THE SELLER CHALL COMPLY WITH THE LABELING REQUIREMENTS DEFINED IN FEDERAL REGISTAR VOL. 58 NO. 27, PAGES 8164 THROUGH 8169 (REF. PART 82 ENTITLED “PROTECTION OF STRATPHOERIC OZONE”), EXCEPT AS EXEMPTED THERIN. THE APPROPRIATE WARNING STATEMENT SHALL BE PROVIDED IN THE TEXT OF THE SHIPPING DOCUMENTS.
Q16 SELLER'S FLOW DOWN OF REQUIREMENTS
SUPPLIER SHALL FLOW DOWN REQUIREMENTS AND/OR KEY CHARACTERISTICS IN THE PURCHASE DOCUMENTS TO SUB-TIER SUPPLIERS AS APPLICABLE.
Q17 STATEMENT OF CONFORMANCE
EACH SHIPMENT MUST BE ACCOMPANIED BY AT LEAST ONE LEGIBLE COPY OF A STATEMENT OF CONFORMANCE. THIS STATEMENT SHALL SPECIFY THAT ALL CONTRACTUAL REQUIREMENTS HAVE BEEN ADHERED TO INCLUDING ALL SPECIFICATIONS AND OTHER APPLICABLE DOCUMENTS A CITED IN THE PURCHASE AGREEMENT AND THAT EVIDENCE IS ON FILE FOR REVIEW BY A QUALITY REPRESENTATIVE. THE STATEMENT OF CONFORMANCE MUST CONTAIN AS A MINIMUM: THE PARTNUMBER, PURCHASE ORDER NUMBER, QUANTITY, REVISION AS SPECIFIED ON THE PURCHASE ORDER, NAME, AND ADDRESS OF THE COMPANY CERTIFYING THE PART.
Q18 TEMPORARY SHIPPING PROTECTION
APPLY TEMPORARY PROTECTION ON PART OR ASSEMBLIES FOR TRANSPORTATION I.E. UPS, FED EX, ETC.
Q19 DFARS
THE SUPPLIER CERTIFIES THAT ALL PRODUCTS SUPPLIED AGAINST THE PURCHASE ORDER FULLY COMPLIESS WITH DFARS CLAUSE 252.225-7014, PREFERENCE OF DOMESTIC SPECIALTY METALS INCLUDING ALTERNATE CLAUSE 1.
Q20 DPAS
THE DPAS PROVIDES THAT DoD CONTRACTS ARE ASSIGNED PRIORITY RATINGS TO ASSURE THAT THESE CONTRACTS ARE AFFORDED PRODUCTION PRIORITIES FOR DELIVERY AHEAD OF UNRATED ORDERS WHICH INCLUDES COMMERCIAL ORDERS. RATINGS ARE ASSIGNED TO DoD CONTRACTS AND ENFORCED IN BOTH PEACETIME AND WAR OR EMERGENCIES. THE CONTRACTOR IS OBLIGATED TO ACCEPT THE RATED ORDER, TO SCHEDULE PRODUCTION OPERATIONS, TO SATISFY DELIVERY REQUIREMENTS OF EACH RATE ORDER, AND TO EXTEND THE PRIORITY RATING TO SUPPLIERS TO ASSURE THAT THE ITEM IS DELIVERED IN THE TIMEFRAME REQUESTED.
Q21 ITAR/EAR
WHEN ITAR, EAR, AND/OR OTHER GOVERNMENT RATED DATA IS NOTED ON THE PURCHASE ORDER, BLUEPRINT, OR OTHER MANUFACTURING INFORMATION, THE US GOVERNMENT RESTRICTIONS/REQUIREMENTS MUST BE FOLLOWED. IF YOU HAVE ANY QUESTIONS CONCERNING EXPORT-CONTROLLED ITEMS OR GOVERNMENT RATING, NOTIFY THE COMPANY BUYER. ALL CONCERNS MUST BE ADDRESSED PRIOR TO THE ACCEPTANCE OF THIS ORDER.
Q23 FRAUDULENT/
COUNTERFEIT PARTS
IN ACCORDANCE WITH THE AS9100, A COUNTERFEIT PARTS IS AN UNAUTHORIZED COPY, IMITATION, SUBSTITUTE, OR MODIFIED PART (E.G., MATERIAL, PART, COMPONENT), WHICH IS KNOWINGLY MISREPRESENTED AS A SPECIFIED GENUINE PART OF AN ORIGINAL OR AUTHORIZED MANUFACTURER. NOTE: EXAMPLES OF A COUNTERFEIT PART CAN INCLUDE, BUT ARE NOT LIMITED TO, THE FALSE IDENTIFICATION OF MARKING OR LABELING, GRADE, SERIAL NUMBER, DATE CODE, DOCUMENTATION, OR PERFORMANCE CHARACTERISTICS. SELLER MUST HAVE A PROCESS FOR TRAINING AND DETECTION OF COUNTERFEIT PRODUCTS IN ORDER TO PREVENT THE USE AND PROLIFERATION OF COUNTERFEIT PRODUCTS. SELLER AGREES FRAUDULENT/COUNTERFEIT MATERIALS ARE NOT CONTAINED OR DELIVERED. ATM DOES NOT ACCEPT ANY FRAUDULENT/COUNTERFEIT MATERIALS OR PARTS. IN THE EVENT THE SELLER SUSPECTS IT HAS DELIVERED FRAUDULENT/COUNTERFEIT MATERIAL OR PARTS, IT SHALL REPORT IMMEDIATELY TO ATM IN WRITING. SELLER SHALL PROVIDE AUTHORIZED SUPPLIER DOCUMENTATION THAT AUTHENTICATES TRACEABILITY OF THE PRODUCT SHIPPED. SELLER SHALL INCLUDE THIS CLAUSE OR REASONABLY EQUIVALENT PROVISIONS TO ALL SUBCONTRACTORS IF THE SELLER FAILS TO COMPLY WITH THE REQUIREMENTS OF THIS CLAUSE. SUCH FAILURE SHALL CONSTITUTE A MATERIAL BREACH AND ATM SHALL HAVE THE RIGHT OR ALL AVAILABLE REMEDIES IN LAW AND IN EQUALITY.
Q24 FOREIGN OBJECT DEBRIS
GENERAL WORKMANSHIP PRACTICES AND STANDARD TERM FOR THE PREVENTION OF FOD TO PRODUCTS APPLY.
- a. FOREIGN OBJECT DEBRIS, (FOD) A SUBSTANCE, DEBRIS OR ARTICLE ALIEN TO THE PART / ITEMS (S), WHICH WOULD POTENTIALLY CAUSE DAMAGE.
- b. FOREIGN OBJECT DAMAGE, (FOD). ANY DAMAGE ATTRIBUTED TO A FOREIGN OBJECT THAT CAN BE EXPRESSED IN PHYSICAL OR ECONOMIC TERMS THAT MAY OR MAY NOT DEGRADE THE PRODUCTS REQUIRED SAFETY AND /OR PERFORMANCE CHARACTERISTICS.
Q25 CONTROL AND MONITORING OF SUPPLIER PERFORMANCE
ATM MONITORS ALL SUPPLIERS’ PERFORMANCE ON AN ONGOING BASIS ATM TRACKS ON-TIME DELIVERY (OTD) AND PRODUCT CONFORMITY (PC) FROM ALL SUPPLIERS. ATM HAS ESTABLISHED A MINIMUM PERFORMANCE THRESHOLD OF 95% PRODUCT QUALITY AND 90% OTD. IF MINIMUM PERFORMANCE IS NOT ACHIEVED BY THE SUPPLIER, SUPPLIER MAY BE CONTACTED BY ATM MANAGEMENT AND CORRECTIVE ACTION WILL BE REQUESTED
Q26 AWARENESS
SELLER MUST ENSURE THAT ALL ITS PERSONNEL ARE AWARE OF THEIR CONTRIBUTION TO PRODUCT OR SERVICE CONFORMITY; THEIR CONTRIBUTION TO PRODUCT SAFETY; AND THE IMPORTANCE OF ETHICAL BEHAVIOR.
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